Turn scanned invoices into clean, exportable data.
Drop in a scanned PDF or photo. InvoiceScan reads the vendor, dates, line items, totals and VAT — then hands you a tidy file ready for Xero, QuickBooks, Sage or Excel. No setup, no training, no monthly subscription.
- ~8s
- per invoice
- €0.05+
- pay per invoice
- EU
- hosted & GDPR-friendly
acme-supplies-#10042.pdf
- Vendor
- Acme Supplies Ltd
- Invoice #
- INV-10042
- Issue date
- 2026-05-18
- VAT (24%)
- € 100.80
- Grand total
- € 520.80
Export-ready for the tools you already use
Three steps. No spreadsheets by hand.
From a pile of supplier PDFs to clean accounting data in minutes.
Upload
Drag in a PDF, photo or scan — one at a time or a whole batch. Up to 100 MB per file.
We extract
One AI pass reads every field — vendor, dates, line items, totals, VAT and payment details.
Review & export
Spot-check the result, then export straight to Excel or CSV for your accounting system.
Captured automatically
Every field an accountant needs.
InvoiceScan doesn't just grab the total. It captures the full structure of the invoice, so your books reconcile to the cent and your VAT returns hold up.
- Vendor name, VAT ID and address
- Invoice number, issue and due dates
- Line items: description, quantity, unit price, VAT rate
- Subtotal, VAT and grand total — reconciled
- Payment terms, IBAN, SWIFT/BIC and reference
No subscription
Pay only for the invoices you actually process. Unused credit never expires.
Duplicate-safe
We flag the same invoice scanned twice, so it never hits your books twice.
Multi-client
Bookkeepers keep each client's invoices cleanly separated in one place.
EU-hosted
Your documents stay in Europe. Delete your account and everything goes with it.
Start with 3 invoices, free.
No card required. See your first invoice turned into clean, exportable data in under a minute.
Pay-per-invoice after that — typically €0.05–€0.20 each. EU-hosted, GDPR-friendly.